Continuous Improvement/The Prototype: Difference between revisions
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[[File:CI word cloud.png|200px|left]] | [[File:CI word cloud.png|200px|left]] | ||
|| | ||In November 2018 the [[Ecosystem Coordination Board]] (ECB) agreed that developing "kaizen" mechanisms in Puget Sound recovery could be useful for improving how we do ecosystem management. We agreed that the "coordination community" would be the right group for designing this kind of effort, and understanding whether new capacity is required. | ||
In November 2018 the [[Ecosystem Coordination Board]] (ECB) agreed that developing "kaizen" mechanisms in Puget Sound recovery could be useful for improving how we do ecosystem management. We agreed that the "coordination community" would be the right group for designing this kind of effort, and understanding whether new capacity is required. | |||
We have formed a temporary volunteer workgroup from within the "coordination community", staffed by [[NOAA Restoration Center]]. This workgroup is implementing a rudimentary but functioning continuous improvement process. We envision a four step approach: | We have formed a temporary volunteer workgroup from within the "coordination community", staffed by [[NOAA Restoration Center]]. This workgroup is implementing a rudimentary but functioning continuous improvement process. We envision a four step approach: | ||
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Our assumption is that continuous improvement of the Ecosystem Recovery System is not optional--our systems are particularly cumbersome and likely to benefit from Kaizen. '''We will test Steps 1 and 2 of the above proposed system in the Summer and Fall of 2019'''. We will bring our improvement proposals and system designs back to the ECB and affected institutions in early winter, and aim to work on steps 3 and 4 through the 2020 project development season. | Our assumption is that continuous improvement of the Ecosystem Recovery System is not optional--our systems are particularly cumbersome and likely to benefit from Kaizen. '''We will test Steps 1 and 2 of the above proposed system in the Summer and Fall of 2019'''. We will bring our improvement proposals and system designs back to the ECB and affected institutions in early winter, and aim to work on steps 3 and 4 through the 2020 project development season. | ||
==The Vocabulary== | ==The Vocabulary== | ||
There is lots of lingo above. It is useful to know how we are using words to represent specific concepts:. | There is lots of lingo above. It is useful to know how we are using words to represent specific concepts:. | ||
*'''A3 Process''' - A3 refers to a tabloid size sheet of paper, and the A3 process is where a facilitator works with the claimants and affected institutions, asking a series of questions, to define the whole problem and solution within a single tabloid sheet of paper, following a traditional format. Here is the [https://docs.google.com/document/d/1K84y781VSOCpTDVwEPBE9zGnX0ZMSE8eUx0nd-yFDDE/edit?usp=sharing A3 for "Continuous Improvement"] (requires permissions) | *'''A3 Process''' - A3 refers to a tabloid size sheet of paper, and the A3 process is where a facilitator works with the claimants and affected institutions, asking a series of questions, to define the whole problem and solution within a single tabloid sheet of paper, following a traditional format. Here is the [https://docs.google.com/document/d/1K84y781VSOCpTDVwEPBE9zGnX0ZMSE8eUx0nd-yFDDE/edit?usp=sharing A3 for "Continuous Improvement"] (requires permissions) | ||
*'''Affected Institutions''' - Those institutions that would need to adjust | *'''Affected Institutions''' - Those institutions that would need to adjust processes or behaviors to realize the proposed improvement. | ||
*'''Backlog''' - a list of | *'''Backlog''' - a list of objectives, in this case, process improvements. Keeping our shared backlog lively and well organized makes us more nimble and efficient at coordination, achieving multiple benefits, and leveraging opportunities. | ||
*'''Barrier''' is a general term for anything that keeps us from doing ecosystem work, from unintended consequences to deeply-seated social conflicts. We avoid this generalization, and are focused on improving unintentional institutional | *'''Barrier''' is a general term for anything that keeps us from doing ecosystem work, from unintended consequences to deeply-seated social conflicts. We avoid this generalization, and are focused on improving unintentional institutional processes that result in waste. | ||
*'''Claim''' - A logical and informed observation of waste. | *'''Claim''' - A logical and informed observation of waste. | ||
*'''Complaint''' - The early form of a claim, which may not consider all the factors affecting the claim. | *'''Complaint''' - The early form of a claim, which may not consider all the factors affecting the claim. | ||
*'''Coordinator Community''' - staff members involved in one of many [[Coordination Bodies]] | *'''Coordinator Community''' - staff members involved in one of many [[Coordination Bodies]], such as [[Lead Entity Coordinators]], [[Local Integrating Organization Coordinators]], [[Ecosystem Recovery Coordinators]], or [[Marine Resource Committee Coordinators]]. | ||
*'''Ecosystem Recovery System''' - the sprawling complex of authorities, workgroups, and social infrastructure involved in the management of ecosystem services. This system is the aggregate of the drivers that determine ecosystem state, and therefore the success of all our ventures. All drivers are integrated in gemba where real [[places]] are either restored or degraded. Therefore, the Ecosystem Recovery System, while somewhat haphazard and difficult to comprehend, is what actually determines whether we are successful in achieving a meaningful change to ecosystem state. | *'''Ecosystem Recovery System''' - the sprawling complex of authorities, workgroups, and social infrastructure involved in the management of ecosystem services. This system is the aggregate of the drivers that determine ecosystem state, and therefore the success of all our ventures. All drivers are integrated in gemba where real [[places]] are either restored or degraded. Therefore, the Ecosystem Recovery System, while somewhat haphazard and difficult to comprehend, is what actually determines whether we are successful in achieving a meaningful change to ecosystem state. | ||
*'''Funders''' - the assortment of state and federal programs that support project implementation through grants and technical assistance. | *'''Funders''' - the assortment of state and federal programs that support project implementation through grants and technical assistance. | ||
*'''Facilitator''' - An individual, following standard methods, that supports development and implementation of an A3, to reduce waste. They could be operational staff, grant funded, or supported under capital program administration. | *'''Facilitator''' - An individual, following standard methods, that supports development and implementation of an A3, to reduce waste. They could be operational staff, grant funded, or supported under capital program administration. | ||
*'''Gemba''' - A Japanese word for the factory floor, the scene of the crime, or wherever the action is, where | *'''Gemba''' - A Japanese word for the factory floor, the scene of the crime, or wherever the action is, where useful facts can be gathered. In the Ecosystem Recovery System, gemba are the actual places, in the watershed, where local teams protect or restore ecosystems. | ||
*'''Improvement Effort''' - A change to our social systems, where an adjustment of behavior, cash flow, infrastructure, or communications results in a reduction of waste, so that we have more resources that can be used to generate value. | *'''Improvement Effort''' - A change to our social systems, where an adjustment of behavior, cash flow, infrastructure, or communications results in a reduction of waste, so that we have more resources that can be used to generate value in Gemba. | ||
*'''Kaizen, or Gemba Kaizen''' - Kaizen is a Japanese word that translates roughly to "continuous improvement", and represents a practical approach to improving business | *'''Kaizen, or Gemba Kaizen''' - Kaizen is a Japanese word that translates roughly to "continuous improvement", and represents a practical approach to improving business processes developed as part of the Toyota Production System, and has since spread globally across manufacturing and many other sectors. It is the predecessor of Lean Management, which is a commercialized version common in the USA. | ||
*'''Value''' - the ecosystem services that we are charged to protect and restore for various publics, as represented by | *'''Value''' - the ecosystem services that we are charged to protect and restore for various publics, as represented by legislative bodies. | ||
*'''Waste''' - waste is any resource expended without directly generating value. Some waste is necessary. The goal of a production system is to create value with the least waste possible--perfect production. | *'''Waste''' - waste is any resource expended without directly generating value. Some waste is necessary, but likely less than we think. The goal of a production system is to create value with the least waste possible--perfect production. | ||
==The Workgroup== | ==The Workgroup== | ||
*Paul Cereghino (NOAA Restoration Center; staff) | *Paul Cereghino (NOAA Restoration Center; staff) | ||
*Laura Ferguson (PSP Ecosystem Recovery Coordinator) | |||
*Kathy Woodward (The Nature Conservancy) | |||
*Kit Crump (Stillaguamish Lead Entity Coordinator) | *Kit Crump (Stillaguamish Lead Entity Coordinator) | ||
*Marta Green (San Juan Local Integrating Organization Coordinator) | *Marta Green (San Juan Local Integrating Organization Coordinator) | ||
|} | |} |
Revision as of 02:11, 27 February 2020
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In November 2018 the Ecosystem Coordination Board (ECB) agreed that developing "kaizen" mechanisms in Puget Sound recovery could be useful for improving how we do ecosystem management. We agreed that the "coordination community" would be the right group for designing this kind of effort, and understanding whether new capacity is required.
We have formed a temporary volunteer workgroup from within the "coordination community", staffed by NOAA Restoration Center. This workgroup is implementing a rudimentary but functioning continuous improvement process. We envision a four step approach:
Our assumption is that continuous improvement of the Ecosystem Recovery System is not optional--our systems are particularly cumbersome and likely to benefit from Kaizen. We will test Steps 1 and 2 of the above proposed system in the Summer and Fall of 2019. We will bring our improvement proposals and system designs back to the ECB and affected institutions in early winter, and aim to work on steps 3 and 4 through the 2020 project development season. The VocabularyThere is lots of lingo above. It is useful to know how we are using words to represent specific concepts:.
The Workgroup
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